{"id":7513,"date":"2019-05-03T09:31:04","date_gmt":"2019-05-03T09:31:04","guid":{"rendered":"https:\/\/www.schoolmate.com.ua\/en\/?post_type=tutorial&#038;p=7513"},"modified":"2024-03-16T13:40:37","modified_gmt":"2024-03-16T13:40:37","slug":"finance-module-overview","status":"publish","type":"tutorial","link":"https:\/\/www.schoolmate.com.ua\/uk\/tutorial\/finance-module-overview\/","title":{"rendered":"Finance Module &#8211; Overview"},"content":{"rendered":"<h2><span style=\"font-size: 12pt;\">Getting Started:<\/span><\/h2>\n<p>There are a number of things that must be in your school&#8217;s account before you can start using the Finance Module. They are:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/finance-settings\/#Numberings\" target=\"_blank\" rel=\"noopener\"><span style=\"color: #0000ff;\"><span style=\"text-decoration: underline;\">Numberings<\/span><\/span><\/a> &#8211; this tells the system what type of documents you wish to create and the numbering format for them.<\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/cash-transactions\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Cash Register<\/span><\/span><\/a> &#8211; you will need to create a cash box(es) to be able to receive cash payments.<\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/finance-settings\/#user-details\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Issuer Details<\/span><\/span><\/a> &#8211; the details about your school that will appear on your financial documents.<\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/finance-settings\/#payment-types\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Payment Types<\/span><\/span><\/a> &#8211; when creating transactions you will need to tell the system what type: cash, invoice, deferred it is.<\/li>\n<\/ul>\n<p>Two other items can be added but are not essential:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/finance-settings\/#payment-schemes\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Payment Schemes<\/span><\/span><\/a> &#8211; if your students can pay by instalments you can create these and add them to the students automatically when they join a course.<\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/finance-settings\/#discounts\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">Discounts<\/span><\/a> &#8211; if your students are offered discounts to standard prices you will need to create them first.<\/li>\n<\/ul>\n<h2><span style=\"font-size: 12pt;\">Creating a Debt:<\/span><\/h2>\n<p>Before you can add a payment for a course the student or company must have a debt. Other tutorials show how to add a debt:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/student-settlement-an-overview\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Student Settlement &#8211; An Overview<\/span><\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/company-settlement\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff; text-decoration: underline;\">Company Settlement<\/span><\/span><\/a><\/li>\n<\/ul>\n<p>Payment for non course items such as books, exam fees etc., can be added directly to an invoice. These are created in <a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/goods-and-services\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">Goods and Services<\/span><\/a>.<\/p>\n<h2><span style=\"font-size: 12pt;\">Payment Types:<\/span><\/h2>\n<p>For the purposes of showing how the different payment types work and what happens when you add a payment we will use these three basic types:<\/p>\n<p><a href=\"https:\/\/www.schoolmate.com.ua\/wp-content\/uploads\/2019\/05\/2019-05-02_1346.png\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-7465 size-full\" src=\"https:\/\/www.schoolmate.com.ua\/wp-content\/uploads\/2019\/05\/2019-05-02_1346.png\" alt=\"Payment Types\" width=\"1062\" height=\"337\" srcset=\"https:\/\/www.schoolmate.com.ua\/wp-content\/uploads\/2019\/05\/2019-05-02_1346.png 1062w, https:\/\/www.schoolmate.com.ua\/wp-content\/uploads\/2019\/05\/2019-05-02_1346-768x244.png 768w\" sizes=\"auto, (max-width: 1062px) 100vw, 1062px\" \/><\/a><\/p>\n<p>There are basically two types of payments: cash and non-cash.<\/p>\n<ul>\n<li>Cash payments are credited to a cash register.<\/li>\n<\/ul>\n<p>There are two types of non-cash payments:<\/p>\n<ul>\n<li>Non-deferred these are considered paid immediately i.e a credit card payment so effectively they are as good as cash.<\/li>\n<li>Deferred this is where, for example, you issue an invoice and expect payment in the future.<\/li>\n<\/ul>\n<h2><span style=\"font-size: 12pt;\">Adding Payments:<\/span><\/h2>\n<p>There are two tutorials on adding payments:<\/p>\n<p><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/how-to-add-cash-payments\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">How to Add Cash Payments.<\/span><\/a><\/p>\n<p><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/how-to-add-non-cash-payments\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">How to Add Non-Cash Payments.<\/span><\/a><\/p>\n<hr \/>\n<h2><span style=\"font-size: 12pt;\"><strong>Related Tutorials:<\/strong><\/span><\/h2>\n<ul>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/students-settlement-per-hour\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">Student Settlement per Hour.<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/students-settlement-for-all-classes\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline; color: #0000ff;\">Student Settlement for All Classes.<\/span><\/a><\/li>\n<li><a href=\"https:\/\/www.schoolmate.com.ua\/en\/tutorial\/hourly-payment-in-advance\/\" target=\"_blank\" rel=\"noopener\"><span style=\"text-decoration: underline;\"><span style=\"color: #0000ff;\"><span style=\"color: #0000ff; text-decoration: underline;\">Student Settlement Hourly Payment in Advance.<\/span><\/span><\/span><\/a><\/li>\n<\/ul>\n<p>&nbsp;<\/p>\n","protected":false},"author":4,"featured_media":0,"parent":0,"menu_order":0,"template":"","meta":{"_acf_changed":false},"class_list":["post-7513","tutorial","type-tutorial","status-publish","hentry","tutorialcategories-finance-1"],"acf":[],"_links":{"self":[{"href":"https:\/\/www.schoolmate.com.ua\/uk\/wp-json\/wp\/v2\/tutorial\/7513","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.schoolmate.com.ua\/uk\/wp-json\/wp\/v2\/tutorial"}],"about":[{"href":"https:\/\/www.schoolmate.com.ua\/uk\/wp-json\/wp\/v2\/types\/tutorial"}],"author":[{"embeddable":true,"href":"https:\/\/www.schoolmate.com.ua\/uk\/wp-json\/wp\/v2\/users\/4"}],"wp:attachment":[{"href":"https:\/\/www.schoolmate.com.ua\/uk\/wp-json\/wp\/v2\/media?parent=7513"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}